Welcome to TaskStream

You are now ready to begin work on your Learning Progress Assessment (LPA) in TaskStream. TaskStream was created exclusively for education students and professionals. WGU has incorporated the TaskStream system into the Teachers College for several important reasons. TaskStream provides multiple functions and will allow you to:

  • View the instructions for your Learning Progress Assessments
  • Submit your work for evaluation by a grader
  • Ask your mentor for guidance during the assessment process

This eliminates the need for any type of "mail" between you, your mentor and the grader. The grader is a trained subject matter expert and education professional who will access and evaluate your work in TaskStream. The grader will release work with a satisfactory score directly to you within the TaskStream system.

TaskStream provides a unique opportunity to expand your knowledge of technology and online tools. Additionally, you will build an online professional portfolio of work that can be shared with future employers and other interested parties.

The next section of this guide, GENERAL INSTRUCTIONS, is an explanation of the main functions of TaskStream. You will need to read and learn this information to complete your assessments. You may print this document to provide a reference while you learn TaskStream procedures. The categories this guide will cover are:

If you have any questions regarding these instructions or the content and directions for a performance task itself (for example, definition of terms, opening graphics, submitting and attaching files, etc.), please contact your mentor. You mentor is knowledgeable in the subject areas covered by the assessments and is your best source of guidance as you work through your performance tasks. Your mentor will also be able to help you with the general functions of the TaskStream system.

If you experience computer or technical difficulties while using TaskStream (for example, pages not loading, screens freezing, the "Refresh" button not working, etc.), you will need to call TaskStream Mentoring Services at 1-800-311-5656 or contact the TaskStream help desk at help@taskstream.com.Please do not contact the WGU technical help desk, as they are unable to access or adjust the TaskStream product.

GENERAL INSTRUCTIONS

Basic Concepts
If you are a new student, you will become familiar with TaskStream in Education Without Boundaries. If you are already progressing through your program, your mentor will inform you when you should begin working and submitting assessment material through the TaskStream system.

The basic functions you will use in TaskStream are:

  • Logging in
  • Reviewing performance task instructions
  • Performing required work
  • Sending comments about the work to your mentor or grader
  • Submitting your completed work
  • Receiving your grade

Other functions you may use within TaskStream are:

  • Publishing your work to the web
  • Accessing WGU or state standards
  • Navigation
    As you navigate the TaskStream site, the navigation bar will always be present on the left side of your screen. This allows you to access any area within TaskStream at any time. The links on the navigation bar are divided into five sections: Instructional Design, Web Publication, Resource Management, Programs/Communication, and General.

    As you activate your account, you will notice that the Home link appears at the top of the screen and changes to the upper left corner of your screen once you progress further into the system. The Home Page is accessible at any time while you are working in TaskStream As you explore the site, keep in mind that you can always return to the Home Page by clicking the Home link or clicking the Back button on your browser.

    The section to the right of the navigation bar is the Home Page. Each of the four sections found here corresponds to a set of tools, as well as to the first four sections in the navigation bar: Instructional Design, Programs/Communication, Web Publication, and Resource Management.

    The Help Index button next to the Home button will give you options such as: Online Help Pages, Downloadable Site Manuals, Contact Mentoring Services

    Practice Lesson
    In order to help you become familiar with TaskStream, WGU has created a tutorial. This tutorial is a non-graded practice lesson with five easy exercises. As you work through the practice lesson, you will gain the skills necessary to successfully use TaskStream. Additionally, the tutorial will answer many questions before you begin an actual graded performance task. Your completion of the tutorial is voluntary. It will not be evaluated as a WGU assessment. However, we recommend you take the time to complete the tutorial in full. As soon as your mentor has enrolled you in TaskStream, you can begin to work on the practice lesson. TaskStream will save your work for you as you progress through each task. This ability allows you to start and stop as you wish when working on a task within the system.

    Once you have completed the practice lesson, we recommend that you request feedback on your work and submit the practice lesson for evaluation. Since this is merely a practice exercise, you will not actually receive feedback from either your mentor or a grader. You will, however, experience the final phase of the TaskStream process.

    Terminology
    You will need to become familiar with certain terminology used throughout the TaskStream system:

    • Folio Assessment Program (FAP)
      WGU uses the TaskStream FAP website to track your progress as you demonstrate proficiency in the required domains and sub-domains. The FAP consists of a set of Directed Response Folios.
    • Directed Response Folio (DRF)
      Each DRF corresponds to a WGU sub-domain. The DRF contains the Learning Progress Assessments required for that sub-domain. The DRF serves as the collaborative link for you, your mentor and the grader.
    • Learning Progress Assessment (LPA)
      The LPA is an opportunity to learn new subject content. The LPA consists of one or more performance tasks encompassing a sub-domain.
    • Performance Task
      A performance task is an activity where you will demonstrate competence for a given part of a sub-domain. A performance task can be writing an essay, designing a graphic, creating a map or other activities appropriate to the subject matter.
    • WGU and TaskStream have similar roles for students, mentors and graders, but use different terminology for each. Note the following WGU terms and their TaskStream equivalents:
      • WGU "Student" = TaskStream "Author"
        As the student/author, you will be assigned DRFs as determined by your mentor. In addition, you will complete the performance tasks designated in the DRF and submit the material for evaluation by a grader.
      • WGU "Mentor" = TaskStream "Reviewer"
        The mentor/reviewer responds to a DRF that has been shared by giving specific feedback and answering questions as requested. You have the option at any point in the DRF to request feedback from your mentor/reviewer. Mentors/reviewers are not able to evaluate work submissions. This can only be done by the grader. Your mentor/reviewer will check the TaskStream website in a timely manner for feedback requests.
      • WGU "Grader" = TaskStream "Evaluator"
        The grader/evaluator assesses and scores your DRF. WGU provides the scoring rubrics for use by the grader/evaluator. The grader/evaluator will check the TaskStream website in a timely manner for evaluation requests.
    Logging In
    After you have created your account, you will need to access it by logging in.
    1. Open your Internet browser.
    2. Enter the URL (http://www.taskstream.com) into the Location or Address field and press Enter. The TaskStream login screen will appear.
    3. Enter your username and password in the Subscriber Login area in the upper left side of the screen.
    4. Click Go to enter the website. You will see the TaskStream Home Page.
    Opening the Directed Response Folio (DRF)
    1. In the Programs/Communication section of the Navigation Bar, click on My Programs.
    2. Once your mentor has enrolled you in a DRF, you will see one of three options:
      • If you have not yet been enrolled by your mentor for a DRF you will see a screen that reads "Programs I Am Enrolled In". Beneath this you will see "You are not currently enrolled in any programs". You will need to contact your mentor to enroll you in the practice lesson or another DRF.
      • If you have only one DRF in the My Programs section, the Program Overview page will appear for that DRF.
      • If you have more than one DRF in My Programs, you must select the appropriate DRF title from the links on the right of the screen. This takes you to the DRF’s Program Overview.
    3. The practice lesson is titled "Practice Performance Task".  Click on this title.
    4. Click on the My Work tab in the upper right area of the screen. This section explains that you must complete the DRF in order to complete the assessment.
    5. To access the DRF from the "My Work" section, click on the title of the DRF in the Directed Response Folio box.
    6. You will see a box that reads, "You will now go to the Web Folio Builder to access your Directed Response Folio". Click on OK.
    7. If this is the first time you have accessed a task, you will see the DRF Overview. The Overview explains the process that must be completed for every DRF. Read through the Overview. Proceed to the next page by either clicking on the Next Step button or on the Choose Style tab. You can now begin to work on the DRF.
    Accessing and Performing DRF Requirements
    Each DRF contains a set of performance tasks that you must complete and submit for evaluation. In order to begin work, you must access the instructions and complete the work. You first need to create your DRF.
    1. If you are not already on "Step 2", click on the Choose Style tab.
    2. Select the web page style that most appeals to you by clicking on the button next to the style title (for example, "professional 3"). You can change the style by repeating this step.
    3. Click on the Edit Content tab at the top of the screen or on the yellow Next Step button.
    4. On the Edit Content screen you will see the DRF workspace. The workspace is divided into two frames. In the Structure frame on the left you can view the various sections of the DRF. To the right of the Structure frame you can see the Edit Content frame. Each DRF has three different levels within the Structure:
      • The highest level in the Structure is titled Home. Here you will find an overview of the DRF.
      • The middle level (indented once) is titled Category. Category items will contain overview descriptions of the assessment section and list links to the required tasks. On this level you will also find the WGU Statement of Academic Authenticity, which you will need to read
      • The lowest level (indented twice) is titled Requirement. In the Requirement area you will see the competency and objective for this area of the assessment. You will also see specific directions for the work you must perform to complete the task. You will do your work in the Requirement level.
    5. Click on Home within the Structure frame to become familiar with the performance tasks. In order to read the full content of the tasks, you may need to expand the information in the right-side frame by clicking on the yellow arrow buttons or on the title.
    6. Read the DRF Home description.
    7. Click on the first category link. This will say "WGU STATEMENT" and contains the WGU Statement of Academic Authenticity, which you will need to read.
    8. The second category link contains general Instructions for completing tasks.
    9. Continue down the Structure, clicking first on a category link and then the corresponding requirement link(s). Read the information and directions for each.
    10. Click on the title of the requirement task you want to perform.
    11. Click the gray Add/Edit Work button found in the upper-right hand of the workspace frame. This will open the Content Editor in a new browser window.
    12. In the Content Editor window you will see five section tabs along the top. The Directions tab repeats the instructions found in the workspace. The other tabs allow you to add text, images, standards, etc.
    13. To add text to the DRF follow the steps below:
      1. Click the Text tab. Type or paste your text in the text entry box.
      2. Click the Save button to save your entry as you work and then move to another tab. You may also click the Save and Close Window button to save your work and close the pop-up window.
    14. To add an image to the DRF follow the steps below:
      1. Click on the Image tab. You can upload your own image files in a .gif or .jpg format. You can also choose from a selection of images in TaskStream.
      2. To add your own image, click the Browse button. A dialog box will open, allowing you to select the image file from your computer. The path and name of your file will appear in the field next to the Browse button.
      3. To add one of TaskStream’s stock images, select the image title from the image list. A preview of the image will appear in the space to the right of the list.
      4. Once an image has been selected, you can select the alignment of the image. The image can appear in the left, center, or right of the workspace.
      5. Click the Add Image button to complete the process. TaskStream will confirm that the image has been successfully added. If you want to change the image, you have the option of selecting a different image, or removing the one you have added by clicking the appropriate links below the image.
    15. To add standards to the DRF follow the steps below:
      1. Click the Standards tab. Here you may select standards with which to align your work. You can select WGU standards for the state of Utah or those for any other state.
      2. Click on the View State Standards link to view the U.S. map. Click on a state.
      3. To select WGU standards:
        1. Click on WGU Elementary Education Competencies and Objectives.
        2. Click on the button next to the desired domain.
        3. Find the appropriate sub-domain title and click on the corresponding Go to Next Level button. You will see a list of competencies associated with your chosen sub-domain.
        4. Click on the Go to Next Level button corresponding with the competency you need. You will see a list of the objectives associated with the competency.
        5. Select the appropriate objective(s) by clicking on the appropriate box. You may select more than one standard.
        6. Click on the yellow View Selections button at the bottom of the window. You will see an outline of the standards you have chosen.
        7. Click Show Full Descriptors at the top of the gray screen to see the descriptions of each item.
        8. Click the Save button to save the standards and move to another tab or click the Save and Close Window button to save your work and close the pop-up window.
    16. To upload files to the DRF follow the steps below:
      1. Click the Attachments tab. You may upload required files, which can be opened and/or downloaded later by the grader. Word processing files should be saved in Rich Text Format (RTF). Graphics should be saved in either .jpeg or .gif format.
      2. Enter a title for your attachment in the Name File field.
      3. Click the Browse button to find the proper file. A dialog box will open, allowing you to select the file from your computer. The path and name of the file will appear in the field next to the Browse button.
      4. You may enter an explanation of your file in the Describe File field.
      5. Click the Add File button to attach and upload your file.
      6. TaskStream will confirm that the file was successfully attached to your DRF. Repeat these steps to add additional files. As files are attached, they will be listed at the bottom of the form where they can be edited or deleted.
    17. To add a web link to the DRF follow the steps below:
      1. Click on the Web Links tab.
      2. Enter the name of the link in the Name of Link field.
      3. Enter the associated URL, or web page address, in the Link to Outside Website field.
      4. You may enter a description of the web page in the Describe Link field.
      5. Click the Add Link button.
      6. TaskStream will confirm that the link was successfully attached to your DRF
      7. Repeat these steps to add additional links. Links will be listed below the form, allowing them to be edited or deleted.
    18. When you are done adding to and editing the DRF, click on Close Window. If you are in the Text or Standards tab, click the Save and Close Window button.

    Requesting Feedback
    Prior to the final grader evaluation, you have the option to request feedback from your mentor by submitting the DRF for review. This request does not submit your DRF to the grader.

    1. Click on the Publish/Share tab next to the Edit Content tab.
    2. Click the yellow Request Feedback (Share with Reviewer) button in the center of the page. You will see a pop-up window.
    3. Select the appropriate button to either request feedback for your entire DRF or for selected levels of the folio.
    4. Click the Continue button.
    5. If you chose to request feedback at specific levels, check the button next to the section(s) of your DRF that you want reviewed.
    6. Click Continue.
    7. You will see a box titled Select Reviewer(s). Check off the name of the mentor with whom you would like to share your work.
    8. Click the Submit button. You will return to the Publish/Share screen.
    9. You will see a prompt to add a comment for your mentor regarding the submitted work. Click Add Comment. You will see a new screen.
    10. Enter your comment into the text window and click Send Comment. You will see your comment with the date submitted in the Publish/Share area.
    11. To verify you have submitted work for review, click on the appropriate program title from the My Programs screen.
    12. Click on the My Work tab. Below the name of the DRF you will see "Submitted for Review" and the date and time submitted.

    Receiving Feedback
    Once your mentor has addressed your specific concerns and provided feedback, you will see a red star and red text saying "New" in the Comments column on the My Work tab.

    1. Click the My Work tab.
    2. Click on the title of the program.
    3. Click on the Publish/Share tab. You will see red text. This indicates you have new comments.
    4. Click on the title in the Structure box that has New Comments below it. Your mentor's comments will show on the right side of the workspace.
    5. Repeat this process in order to read comments on other sections of the DRF.
    6. If you need to make changes to your work before submitting to the grader, click on the Edit Content tab. From this page you can access the different sections of your DRF. Use the Add/Edit Work button to make the changes.

    Submitting Work for Evaluation
    Once your work is ready to be graded, you must submit the DRF to the grader for evaluation.

    1. Click on My Programs.
    2. Click on the name of the DRF you want to submit. You will see the Program Overview screen.
    3. Click on the My Work tab at the upper right corner of the screen.
    4. Click on the name of the DRF in the center of the screen.
    5. Click the Evaluation tab on the far right next to the Publish/Share tab.
    6. On the Evaluation screen, you will see a chart which displays five columns:
      • The Description column displays each item in your DRF
      • The Status column displays the progress of work submissions
      • The Submit Work column contains the Submit button if the corresponding DRF item has not yet been submitted for evaluation
      • The Evaluation Outcome column shows the assessment results once the DRF has been graded
      • The Points Awarded column shows the points given to the graded DRF
    7. Click the Submit button next to the work you want evaluated.
    8. A pop-up window will appear. Enter any comments you want the grader to read in the text field within the pop-up window.
    9. Click on the Submit for Evaluation button. Once you submit your work, the system will automatically lock, preventing you from adding any more information or editing the submitted DRF:
      • On the Evaluation chart you will see a Lock icon next to the item name in the Description column
      • In the Status column you will see that the item’s status has changed to Submitted
      • The History/Comments link allows you to see the date and time of submission
      • In the Submit Work column you will see a Cancel link. This allows you to cancel the submission up until the time a grader has reviewed it
    10. As your work is being evaluated, the status will change. Your work will be evaluated within a two-week timeframe from you submission date. You can check the chart periodically and follow the progress of the evaluation:
      • In Progress - work has been added to the requirement level of a DRF
      • Submitted - work has been submitted for evaluation
      • Needs Revision - work has been reviewed and changes are required
      • Re-submitted - work has been revised and re-submitted
      • Evaluated - work has been evaluated and given a score
      • Evaluation Released - work has been evaluated by the grader and evaluation results have been released by the mentor
    11. To view the submission history and any comments made about your evaluated work, click the History/Comments link in the Status column. You will see any comments the grader has sent to you and vice versa. You will also see the submission and evaluation history of your work with the date and time of the submission and evaluation.
    12. To view the evaluation report, click either the View Score/Comments link in the Comments column or return to the evaluation chart and click View Report from the Evaluation Outcome column.

    Academic Action Plan (AAP) Update

    1. Once your satisfactory work has been evaluated for a completed LPA, your score will be recorded in your student records.
    2. When your score has been recorded, you will then be able to check your AAP, which will reflect your score and the completion of your LPA.
    Note: A set of Frequently Asked Questions (FAQ) will be coming to this site soon to address the common events you may encounter when using the TaskStream system.

    View the TaskStream for Students Overview PowerPoint presentation.

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